Thank You Note Writing 101

As you may know, it’s customary to send thank you notes after job interviews. But do you know how to write a professional thank you note? Here is a quick how-to on writing a professional thank you note after your next job interview:

Start With a Rough Draft
Figure out what you want to say before you start writing your actual note. Draft a copy, be mindful of spelling and grammar errors and read it out loud to make sure everything sounds right.

Form
Like resumes, everyone has an opinion about the proper form of thank you notes. Generally, many agree typed-out, handwritten and email thank you notes are acceptable – depending on the circumstances, of course. For example, an email might not work after an interview with a suit-and-tie, old fashioned company because it’s not formal enough. Get a feel for the environment and interviewers before you choose your thank you form.

Formality
Professional thank you notes are formal, so make sure you address the person as Mr. or Ms., and end the note with “Sincerely,” “Yours truly” or “Gratefully.” Avoid contractions and informal language while writing it, as well.

Attention to Detail
Check, double check, triple check, quadruple check the spelling of your interviewer’s name, the company’s name and the address. Failing to do so can lead to an embarrassing gaffe that can cost you the job offer.

Tailor It
Just like your resume, you need to personalize your thank you. When you’re thanking the interviewer for the great interview, describe what made it great. A thank you note is also another perfect opportunity to convey your interest in the position and why you’re the best candidate.

Timing
Thank you notes should be sent within 24 hours of your interview – no ifs, ands or buts.

Use your thank you as an opportunity to make yourself stand out by putting thought and effort into it. Who knows? Your next thank you could lead you to a job offer.

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