how to email hiring managersWhether it’s to submit your resume for a position or to follow up on an application, when you initially email a hiring manager or recruiter, you are making your virtual first impression and helping the hiring manager decide if you’re a candidate for the position. Like any first impression, you want to make sure it’s good, so remember these tips before you hit “send.”

Create a Professional Email Address 

First thing first – make sure you’re using a professional email address. It’s time to get rid of your inappropriate high school email account (cheerchick or sk8rdude), and graduate into a credible email address. The preferred formulas are or 

Write a Personal Message

Like every communication during the job search, make sure your email is personal and tailored to the opportunity. The templates are great for getting started with ideas on what to write, but you should always customize. 

Be Polite and Concise 

Always use your manners and be brief. Hiring managers are busy people, so use a greeting, “please,” “thank you” and a proper salutation. At the same time, you want to make sure you’re writing a concise message, because your hiring manager doesn’t have a lot of time to read a long email along with your application. 

Proofread, Proofread and Proofread!

Always check and double check your emails for grammar and spelling errors. You wouldn’t want something silly like a misplaced comma to ruin your candidacy for the opportunity.

Once you click “send,” there is no going back, so keep these tips in mind while emailing hiring managers to set yourself up for consideration.

Have an additional tip? Please share with a comment!